Financial Tools for Performing Arts

Payments & Activities Report.
Drag, drop, and close.

Theater Closing automates the work between your Spektrix box office and your QuickBooks general ledger — so you can close every deposit in under a minute, with a fully balanced journal entry, ready for QuickBooks. Less effort. Faster close. Better reports.

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Works with Spektrix Adyen QuickBooks

🔒app.theater-closing.com

Journal Entry · TC 281 · Apr 1, 2026 ✓ Balanced

Account	GL Code	Type	Amount
Cash — Adyen Settlement	1000	DR	$8,182.00
Adyen Processing Fees	6500	DR	$138.42
Ticket Revenue · Into the Woods	4000	CR	$4,820.00
Annual Fund Donations	4100	CR	$1,200.00
Gift Voucher Liability	2300	CR	$240.00
Calculation Adjustment	6999	CR	$60.42

The Problem

Match 62 columns & 2 batches to one journal entry.
By event. Infinite row count.

The Spektrix Payments & Activities Report is powerful — but it's not an accounting document. GL codes are inconsistent, card payments are mixed with non-payment rows, and nothing maps directly to Adyen settlements. Turning it into a QuickBooks journal entry requires hours of sorting, filtering, and manual calculation.

And that's just step one. Once the math is done, every journal line still has to be entered into QuickBooks manually — account by account, amount by amount, class by class. Then checked. Then balanced. Then attached. All of it. Every deposit. Every month. With nothing but Excel and a four-page instruction document.

Theater Closing replaces all of it — the sort, the filter, the formula, the calculation, and the QB entry. Upload your files, review the journal, download one CSV, import directly into QuickBooks. Every step automated. Every time.

0.68sec vs 2 hrs

Actual closing time — one real deposit, timed in production

2hrs → 1 min

Per journal — 120x faster, every single closing

44hrs → 15 min

Per month — 22 journals, fully balanced

$52,800

Annual labor cost eliminated — reclaimed senior finance time

∞ rows

No limit. Sell more, close faster.

We built an app for that.

Product 01 — Available Now

Theater Closing

From Adyen batch file to QuickBooks journal entry. Four steps. No spreadsheets in between.

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Spektrix Reconciliation

Upload your Spektrix export and Adyen batch files. Every order matched and verified — discrepancies flagged before you see a single number.

Automatic Journal Entries

Tickets, donations, merchandise, vouchers, commissions, refunds — each line posted to the right GL code and QuickBooks class automatically.

QuickBooks CSV Export

One-click export formatted exactly for QuickBooks import. No reformatting, no copy-paste, no surprises at month-end.

Event Mapping

Map each Spektrix event to its QuickBooks account, GL code, and class. Set it once — every future closing uses your saved configuration.

Refund & Unmatched Review

Card refunds and unmatched payments are surfaced for your review before anything is exported. Nothing guessed, nothing skipped.

Full Audit History

Every closing saved permanently. Re-export, reprint, or review any prior payout period at any time — no data ever deleted.

Event Close LIVE

Close an individual production — not just a payout period. Full revenue reconciliation by event with GL summary, Monthly Close Report, and variance analysis.

Custom Journal Numbering

Every deposit gets a unique, client-specific journal number — like TC 311 — making it instantly traceable in QuickBooks for reconciliation, audit, and reporting.

See It In Action

Built around
real workflows

Designed with performing arts bookkeepers, not around them. Every screen, every step, and every export maps to how theater finance actually works.

Multi-client ready — manage Your Theater, Straz Center, and every other client from one login

Role-based access — Super Admin, Subscriber tiers with full data isolation

Printable journals — clean PDF output with client letterhead ready to file or share

Event Close module — close a single production, not just a payout period

app.theater-closing.com/closing

✓ Upload

Refunds

Unmatched

Export

📂

Drop your files here

Spektrix export + Adyen batch report

✓ Spektrix_Apr15.xlsx ✓ Adyen_Batch_0042.xlsx

✓ 1,923 rows loaded ✓ 328 orders found

How It Works

Four steps. One closing.

01 —

Upload your files

Drop in your Spektrix export and Adyen batch report. Multiple files and batches supported in a single pass.

02 —

Review flagged items

Card refunds and unmatched payments are surfaced for your review. Assign each one before moving forward.

03 —

Confirm the journal

See every debit and credit before a single file is generated. Confirm the entry, then proceed.

04 —

Export to QuickBooks

Download the formatted CSV and import directly. Closing saved to your audit history automatically.

Security & Privacy

Your financial data is processed locally.
Never stored. Never shared.

Processed on your device

When you upload a Spektrix or Adyen file, it is processed entirely in your browser. The raw spreadsheet data never leaves your device.

Zero raw data stored

Only the resulting journal entry — GL codes and amounts — is saved to your account. No ticket data, no payment data, no raw files. Ever.

An architectural decision

This is not a policy promise — it is how the system is built. There is no mechanism to store or transmit your raw financial data. By design.

What's Next

More tools on the way

Coming Soon

Realization Module

Track deferred revenue across your season. Know exactly what's earned, what's still on the books, and where each production lands financially.

In Planning

Subscription Tools

Handle subscription and membership accounting — allocations, renewals, and partial payments built around how arts organizations actually work.

Payments & Activities Report.Drag, drop, and close.

Match 62 columns & 2 batches to one journal entry.By event. Infinite row count.